Wedding Coordination Package

On-The-Day Wedding Coordination

(For a couple who has planned everything and prefers to turn over wedding management on-the-day)

• 1-2 months prior to the event
  
• 3 meetings
• Coverage: Dressing Venue-Wedding Ceremony-Reception
• 5 coordinators
• The couple shall provide full meals & snacks for the coordinators at the dressing venue until reception

Pre-Function

• Photocopied supplier’s contract should be turned-over to the coordinator
• Confirmation of bookings with the suppliers
• Follow-up on last minute wedding details
• Finalization of the on-the-day event details
• Planning of the program of activities on the actual function

Dressing Venue

• The team arrives 4 hrs before the ceremony
• Assistance on the needs of the bride
• Supervision of the arrival of concerned suppliers (i.e. entourage flowers, make-up artists, photo/video &/or couturier)
• Collect & transport the materials needed for the church (entourage flowers, missalette, offertory goods, ceremonial accessories & effects) and reception (souvenirs for the guests & sponsors, effects & additional reception food & beverage, materials for the games, signature album, guest list & reception program)
• 1-2 coordinates shall be proceed at the reception while the rest of the coordinators go to the church

Wedding Ceremony

• Coordinators arrive at least 1 ½ hrs before the start of the ceremony
• Supervision of physical arrangement & design
• Coordination of the timely delivery of products & services of the concerned suppliers (artists, church florist, priest & other church officials)
• Receive guests in behalf of the couple and their relatives if they haven’t arrived yet at the church
• Distribution of the entourage flowers & other church materials
• Organize & cueing of the processional, offertory & recessional lines
• Assistance of the bride for the bridal march/entrance
• Cueing of the secondary sponsors, readers on the ceremony proper
• Cueing of the special effects (if necessary)
• Cueing of the pictorial sequence after the ceremony
• Will be collecting back the match, veil, cord, pillows, coins, bible, rosary, unity candle, pens etc.

Reception

· Supervision of the physical arrangement & design

· Coordination of the timely delivery of products & services of the concerned suppliers at the reception

· Receiving, guest registration & ushering of guests & VIPS

· Numbering, Listing & Safekeeping of gifts to the couple

· Over-all direction of the reception program flow

· Assembling of the entourage for the parade (if necessary)

· Assisting the emcee during the program proper

· Distribution of the souvenirs for the principal sponsors

· Cueing for the special effects & songs on program highlights

· Distribution of the souvenirs for the guests towards the end of the program or upon exit

· At the end of the event, the coordinators shall surrender the ff: numbered gifts w/ corresponding list of names, signed signature album or frame, guestbook, church materials, packed food etc.

Semi-Coordination

(The couple has already booked 50% of the suppliers and turning-over to the coordinator the wedding preparation for management & supervision)

• 3-4 months prior to the event; 6 meetings
• Coverage: Dressing Venue-Wedding Ceremony-Reception
• 5 coordinators
• The couple shall provide full meals & snacks for the coordinators at the dressing venue until reception

Pre-Function

• Same as Full Coordination except that the couple has booked 50% of the suppliers

Full Coordination

(For a couple who prefers to delegate entire planning and coordination of their wedding from conceptualization to execution)

• 6 months - 1 year prior to the event; 9 meetings
• Coverage: Dressing Venue-Wedding Ceremony-Reception
• 5 coordinators
• The couple shall provide full meals & snacks for the coordinators at the dressing venue until reception

Pre-Function

• Assistance in the conceptualization and planning & budgeting of the event with the couple
• Discuss the details & requirements for the event
• Assistance in reservation & referral of all wedding suppliers/vendors
• Assistance in the submission of the legal documents to the church
• Assistance with the invitation wordings & details
• Attend appointments with and/or in behalf of the couple
• Management of guest, floor plan lay-out & seating arrangement
• RSVP (service only)
• Finalization of the on-the-day event details
• Planning of the program of activities on the actual function

Note:
The packages above are at maximum of 200 guests. Additional guests would be needing additional coordinator/s depending on the final no. (at a minimal cost).

For other concerns re the wedding coordination package, pls email us at jdadap@yahoo.com

We also make costumized wedding coordination package to suit your budget.